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Published : Thu, Sep 27 2018 :8 AM.
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Decide on the primary audience and then script the report at the adequate technical level. The secondary audience can be supported with supplemental information at the end of the report.
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From a simple application to the necessary resume. From a plain bucket list to an office memo. We think we can work with Word. But it is when we sit down to write a serious professional report, we discover an important fact.
Finally, spend time to proofread, check for grammar and spelling, and double-check all relevant information and its logical flow. It is best to leave at least one day to check and proofread your work. Don’t try to edit it straight after you think you have finished, as you will tend to miss read what you have written. Get some sleep, and proofread it the next day.
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Use the strategies of investigative writing to get the ball rolling. Answer the questions: Who, What, Where, When, Why, and How. Are you addressing a quality assurance team about a change in a project deadline or coworkers about an office party announcement? Why is the subject of your memo or report important? If you`re addressing an issue, how do you intend to solve it? What is your call to action - how do you want readers to respond? Once you`ve nailed down some solid responses, you`re ready to fill in the blanks.
Once you have your structure, write down the headings and start to fill these in with the information you have gathered so far. By now you should be able to draft the terms of reference, procedure and findings, and start to work out what will go in the report’s appendix.