Author : Claudia McGowan.
Published : Fri, Sep 28 2018 :7 AM.
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Before you begin the report, you must first know why you are writing it in the first place. Reports are of many kinds but they are either meant to inform or persuade. It can be meant for describing a technical process, sharing background information, or demonstrate progress on a project. Ask yourself – What and Why. This will help you distill the purpose to the one main point and stick to it instead of rambling on with unnecessary details.
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The next step is to find the information you need for your report. To do this you may need to read written material, observe people or activities, and/or talk to people.
The second important consideration is to evaluate your audience. Will they be able to understand what you are talking about? Are there different levels of readers who will read the report? The reader’s knowledge of the subject will greatly influence the information that you need to include.
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Once you have structured your report, it is time to fill out the headers with content. I personally find it best to tackle a little bit of each section, and then bulk it up with information. You can do that if you want, or finish each section as you go down the report structure. Make sure you focus on presenting your ideas and using supportive evidence rather than spelling and grammar first. Outline your argument and write a few sentences that cast your main ideas. If you find something worth quoting, quote it.
Report writing involves research and then publishing the outcome of that analysis. In the professional world, the “look” or appearance of what you publish is paramount. The eye-pleasing final result could burnish your reputation and enhance your personal brand.