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Published : Sun, Aug 26 2018 :4 AM.
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The second important consideration is to evaluate your audience. Will they be able to understand what you are talking about? Are there different levels of readers who will read the report? The reader’s knowledge of the subject will greatly influence the information that you need to include.
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Before you begin the report, you must first know why you are writing it in the first place. Reports are of many kinds but they are either meant to inform or persuade. It can be meant for describing a technical process, sharing background information, or demonstrate progress on a project. Ask yourself – What and Why. This will help you distill the purpose to the one main point and stick to it instead of rambling on with unnecessary details.
Memos and reports, like business writing of any kind, are largely purpose-driven - there`s some new idea to propose or important results to convey. The most successful way to deliver purpose-driven material is through clear and concise writing. Think carefully about the elements that need to go into creating sharply-written, persuasive, and even-toned business writing. Follow these four tips on how to write a memo or report.
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Some reports require an executive summary and/or list of contents. Even though these two sections come near the beginning of the report you won`t be able to do them until you have finished it, and have your structure and recommendations finalised. An executive summary is usually about 100 words long. It tells the readers what the report is about, and summarise the recommendations.
The front cover is not the only reason. A well-designed report is easier to read. It is also easier to scan when you don’t have time to read. That is why you need to spend some time on your headers and footers, and the different styles and themes. In short – the formatting of every element in the report.