Author : Isla Docker.
Published : Thu, Sep 27 2018 :3 AM.
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When you`re writing a memo, focus on getting the point across quickly without sacrificing a professional tone. Be clear and concise. Don`t stray from your point and don`t burden the text with dense language or unnecessary jargon. Use simple language, but don`t be boring either. Keep your content engaging by using active sentences. Watch for passive or wordy expressions, like "it might be very helpful to check your inbox often." Just say, "Check your inbox often."
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The next step is to find the information you need for your report. To do this you may need to read written material, observe people or activities, and/or talk to people.
The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.
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Decide on the primary audience and then script the report at the adequate technical level. The secondary audience can be supported with supplemental information at the end of the report.
The visual draw of your professional report comes together with the “beautification” you apply to the content. Formatting is also an essential step for a document that flows well. So, you must focus a lot of energy on picking the right font, paragraph space, and the colors.