Author : Brooke Percival.
Published : Thu, Aug 23 2018 :11 PM.
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From a simple application to the necessary resume. From a plain bucket list to an office memo. We think we can work with Word. But it is when we sit down to write a serious professional report, we discover an important fact.
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The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.
Professional report writing needs a different set of skills. So, ask yourself this — can you make the leap from a single document to a lengthy report? Do you know all the Microsoft Word features that will help manage this large scale document project? Can you collaborate on the work with other team members?
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Coming up with what you want to say is just a small percentage of writing. Editing and proofreading is most of the work. When you`ve finished writing your memo report, it`s time to cut away everything that doesn`t serve the purpose of the content. Reread your writing often, ideally after every significant edit, and read it out loud. It`s easier to catch mistakes when you can actually hear them. Step away from your report and come back an hour, or several hours, later. You`ll see it with a fresh eye and likely notice something you didn`t before.
Once you have structured your report, it is time to fill out the headers with content. I personally find it best to tackle a little bit of each section, and then bulk it up with information. You can do that if you want, or finish each section as you go down the report structure. Make sure you focus on presenting your ideas and using supportive evidence rather than spelling and grammar first. Outline your argument and write a few sentences that cast your main ideas. If you find something worth quoting, quote it.