Author : Anna O'Shaughnessy.
Published : Wed, Sep 5 2018 :10 PM.
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Memos and reports, like business writing of any kind, are largely purpose-driven - there`s some new idea to propose or important results to convey. The most successful way to deliver purpose-driven material is through clear and concise writing. Think carefully about the elements that need to go into creating sharply-written, persuasive, and even-toned business writing. Follow these four tips on how to write a memo or report.
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A professional report can be a solitary job or you can take the help of a team to prepare the first draft. You can add text signature for a personal touch to the report. But a simple text signature does not need any authentication. A digital signature is the better way to protect your document from unauthorized access.
The presentation of a report is what gets someone to read a report in the first place, and that is why it is crucial that your report is well presented. If you had the choice of four reports to read, what will you choose?
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Finally, spend time to proofread, check for grammar and spelling, and double-check all relevant information and its logical flow. It is best to leave at least one day to check and proofread your work. Don’t try to edit it straight after you think you have finished, as you will tend to miss read what you have written. Get some sleep, and proofread it the next day.
To decide on the terms of reference for your report, read your instructions and any other information you`ve been given about the report, and think about the purpose of the report:
~ What is it about?
~ What exactly is needed?
~ Why is it needed?
~ When do I need to do it?
~ Who is it for, or who is it aimed at?
This will help you draft your Terms of reference.