Author : Isabelle Longford.
Published : Wed, Sep 12 2018 :5 AM.
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Paper records, while great for backup, often prove difficult to manage come tax time, so ditch the pen and paper as soon as possible. If you still receive paper receipts for expenses, use a mobile app or scanner to copy receipts and records into the cloud and store them away immediately. Also, stop paying with cash for business expenses. Credit cards are a much more efficient way to make payments and spend less time tracking them down later.
You can integrate electronic forms and receipts into a convenient online workflow that allows employees to fill in expense reports, attach electronic receipts, and then submit them online so that the proper approving authorities are automatically notified that their input is needed. When approving authorities OK an expense report, they can then submit it to accounts payable, who can be automatically notified and begin the reimbursement process. If there’s a problem with an expense report, the employee can be alerted that more information is needed.
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Whether you recently launched a startup or you have been in business for some time, you have no doubt identified different ways to maximize profit, right? If you are taking the time to do that, don’t sacrifice all that ground gained by letting your business’s expenses fall by the wayside.
Want to think about your business expenses in a positive way? Consider this: while the total amounts may not always be predictable, the frequency at which they occur is—which is ideal for tracking purposes. Wherever possible, schedule your regular expenses (like employee insurance, rent, software costs) to process on the same day of every month.