Author : Brooke Percival.
Published : Sat, Sep 15 2018 :3 AM.
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Identify your purpose before you start writing your memo or report. It will save you lots of time rewriting later on and prevent a sense of aimlessness from creeping into your content.
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Once you have your structure, write down the headings and start to fill these in with the information you have gathered so far. By now you should be able to draft the terms of reference, procedure and findings, and start to work out what will go in the report’s appendix.
The first page is the first point of contact with your reader. It is also your opportunity to make a favorable impression. Don’t let your lack of artistic skills be an excuse because Word takes up the job with its in-built gallery of title pages. All you have to do is marry one to the theme of the report.
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Before you begin the report, you must first know why you are writing it in the first place. Reports are of many kinds but they are either meant to inform or persuade. It can be meant for describing a technical process, sharing background information, or demonstrate progress on a project. Ask yourself – What and Why. This will help you distill the purpose to the one main point and stick to it instead of rambling on with unnecessary details.
Reports generally involve presenting your investigation and analysis of information or an issue, recommending actions and making proposals. There are many different types of reports, including business, scientific and research reports, but the basic steps for writing them are the same.