Author : Imogen Wortman.
Published : Fri, Sep 14 2018 :4 PM.
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Decide on the primary audience and then script the report at the adequate technical level. The secondary audience can be supported with supplemental information at the end of the report.
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Memos and reports, like business writing of any kind, are largely purpose-driven - there`s some new idea to propose or important results to convey. The most successful way to deliver purpose-driven material is through clear and concise writing. Think carefully about the elements that need to go into creating sharply-written, persuasive, and even-toned business writing. Follow these four tips on how to write a memo or report.
Identify your purpose before you start writing your memo or report. It will save you lots of time rewriting later on and prevent a sense of aimlessness from creeping into your content.
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The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.
Once you have structured your report, it is time to fill out the headers with content. I personally find it best to tackle a little bit of each section, and then bulk it up with information. You can do that if you want, or finish each section as you go down the report structure. Make sure you focus on presenting your ideas and using supportive evidence rather than spelling and grammar first. Outline your argument and write a few sentences that cast your main ideas. If you find something worth quoting, quote it.