Author : Isabelle Longford.
Published : Tue, Sep 4 2018 :3 AM.
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The next step is to find the information you need for your report. To do this you may need to read written material, observe people or activities, and/or talk to people.
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Before you begin the report, you must first know why you are writing it in the first place. Reports are of many kinds but they are either meant to inform or persuade. It can be meant for describing a technical process, sharing background information, or demonstrate progress on a project. Ask yourself – What and Why. This will help you distill the purpose to the one main point and stick to it instead of rambling on with unnecessary details.
The second important consideration is to evaluate your audience. Will they be able to understand what you are talking about? Are there different levels of readers who will read the report? The reader’s knowledge of the subject will greatly influence the information that you need to include.
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Some reports require an executive summary and/or list of contents. Even though these two sections come near the beginning of the report you won`t be able to do them until you have finished it, and have your structure and recommendations finalised. An executive summary is usually about 100 words long. It tells the readers what the report is about, and summarise the recommendations.
Professional report writing needs a different set of skills. So, ask yourself this — can you make the leap from a single document to a lengthy report? Do you know all the Microsoft Word features that will help manage this large scale document project? Can you collaborate on the work with other team members?