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The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.
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Identify your purpose before you start writing your memo or report. It will save you lots of time rewriting later on and prevent a sense of aimlessness from creeping into your content.
Finally, spend time to proofread, check for grammar and spelling, and double-check all relevant information and its logical flow. It is best to leave at least one day to check and proofread your work. Don’t try to edit it straight after you think you have finished, as you will tend to miss read what you have written. Get some sleep, and proofread it the next day.
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Professional report writing needs a different set of skills. So, ask yourself this — can you make the leap from a single document to a lengthy report? Do you know all the Microsoft Word features that will help manage this large scale document project? Can you collaborate on the work with other team members?
To decide on the terms of reference for your report, read your instructions and any other information you`ve been given about the report, and think about the purpose of the report:
~ What is it about?
~ What exactly is needed?
~ Why is it needed?
~ When do I need to do it?
~ Who is it for, or who is it aimed at?
This will help you draft your Terms of reference.