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Published : Mon, Sep 17 2018 :10 PM.
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A Bill of Sale is a form that a seller uses to document the sale of an item to a buyer. It serves as a receipt for personal sales and purchases and includes buyer and seller information and details about the goods, their location, and the price. Both parties should fill out and retain a copy of the signed Bill of Sale as a proof of purchase or as a proof of payment.
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A Bill of Sale acts as a receipt for both parties. The seller can use it to prove that an item was sold to the purchaser "as-is", and the buyer can use it to prove that payment in full was given to the seller. It also provides a sale date to both parties, which can show when the responsibility of the item was transferred. Both the purchaser and the seller can use a Bill of Sale as evidence of the price paid for tax purposes.
Seller and Buyer: It is common to include contact information for both seller and buyer, such as address and phone number, along with a driver’s license number. Buyers may want to check a seller’s driver’s license or picture ID before handing over funds and signing the bill of sale to ensure they are buying from the person listed on the receipt.
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As-is or Warranty: Selling an item “as-is” means the buyer accepts the item in its current state, including any defects that might not be immediately apparent. This type of sale protects the seller from having to refund the buyer or repair the item if issues arise after the sale. When selling something as-is, it’s important to state so clearly on the bill of sale. In some cases, a seller may choose to offer a warranty as an incentive to buyers. In this instance, sellers should explain on the bill of sale what will and will not be provided or covered under the warranty, and for what period of time.
If the item happens to be insurable, you may need to provide documentation to prove that you are the legal owner of an item, or that you are no longer in possession of the item. A Bill of Sale, if completed correctly, can be used as proof of ownership.