Author : Isla Docker.
Published : Mon, Oct 1 2018 :4 PM.
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The second important consideration is to evaluate your audience. Will they be able to understand what you are talking about? Are there different levels of readers who will read the report? The reader’s knowledge of the subject will greatly influence the information that you need to include.
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Use the strategies of investigative writing to get the ball rolling. Answer the questions: Who, What, Where, When, Why, and How. Are you addressing a quality assurance team about a change in a project deadline or coworkers about an office party announcement? Why is the subject of your memo or report important? If you`re addressing an issue, how do you intend to solve it? What is your call to action - how do you want readers to respond? Once you`ve nailed down some solid responses, you`re ready to fill in the blanks.
The presentation of a report is what gets someone to read a report in the first place, and that is why it is crucial that your report is well presented. If you had the choice of four reports to read, what will you choose?
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The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.
Once you have your structure, write down the headings and start to fill these in with the information you have gathered so far. By now you should be able to draft the terms of reference, procedure and findings, and start to work out what will go in the report’s appendix.