Author : Imogen Wortman.
Published : Sat, Aug 25 2018 :2 AM.
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Reports generally involve presenting your investigation and analysis of information or an issue, recommending actions and making proposals. There are many different types of reports, including business, scientific and research reports, but the basic steps for writing them are the same.
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Before you begin the report, you must first know why you are writing it in the first place. Reports are of many kinds but they are either meant to inform or persuade. It can be meant for describing a technical process, sharing background information, or demonstrate progress on a project. Ask yourself – What and Why. This will help you distill the purpose to the one main point and stick to it instead of rambling on with unnecessary details.
Coming up with what you want to say is just a small percentage of writing. Editing and proofreading is most of the work. When you`ve finished writing your memo report, it`s time to cut away everything that doesn`t serve the purpose of the content. Reread your writing often, ideally after every significant edit, and read it out loud. It`s easier to catch mistakes when you can actually hear them. Step away from your report and come back an hour, or several hours, later. You`ll see it with a fresh eye and likely notice something you didn`t before.
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You must know what you are talking about. So, research the topic, and include all the relevant information to prove your point. Make sure that you come to a conclusion based on facts and not personal opinion. The information must be correct, current, and well-referenced.
Make sure the information you find is relevant and appropriate. Check the assessment requirements and guidelines and the marking schedule to make sure you`re on the right track. If you`re not sure how the marks will be assigned contact your lecturer.