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A bill of sale is a document that verifies your purchase, and therefore your ownership of, a valuable asset such as a car, a TV or other large item. Not only does the bill of sale prove you legally own the item, it may be used to determine how much sales tax you pay. It also releases the seller from liability and protects both buyer and seller from any disputes that may arise over the item in the future. Rules for bills of sale vary from state to state. For example, Michigan does not require a bill of sale when buying or selling a car.
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Seller and Buyer: It is common to include contact information for both seller and buyer, such as address and phone number, along with a driver’s license number. Buyers may want to check a seller’s driver’s license or picture ID before handing over funds and signing the bill of sale to ensure they are buying from the person listed on the receipt.
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Payment: In addition to the price of the item for sale, document the form of payment and whether the final total includes sales tax. If you are trading items rather than selling them for cash, describe the transaction on the bill of sale with details about each of the items being exchanged.
As-is or Warranty: Selling an item “as-is” means the buyer accepts the item in its current state, including any defects that might not be immediately apparent. This type of sale protects the seller from having to refund the buyer or repair the item if issues arise after the sale. When selling something as-is, it’s important to state so clearly on the bill of sale. In some cases, a seller may choose to offer a warranty as an incentive to buyers. In this instance, sellers should explain on the bill of sale what will and will not be provided or covered under the warranty, and for what period of time.