Author : Isla Docker.
Published : Sun, Aug 26 2018 :5 AM.
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Once you have your structure, write down the headings and start to fill these in with the information you have gathered so far. By now you should be able to draft the terms of reference, procedure and findings, and start to work out what will go in the report’s appendix.
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The second important consideration is to evaluate your audience. Will they be able to understand what you are talking about? Are there different levels of readers who will read the report? The reader’s knowledge of the subject will greatly influence the information that you need to include.
A professional report can be a solitary job or you can take the help of a team to prepare the first draft. You can add text signature for a personal touch to the report. But a simple text signature does not need any authentication. A digital signature is the better way to protect your document from unauthorized access.
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Identify your purpose before you start writing your memo or report. It will save you lots of time rewriting later on and prevent a sense of aimlessness from creeping into your content.
When you`re writing a memo, focus on getting the point across quickly without sacrificing a professional tone. Be clear and concise. Don`t stray from your point and don`t burden the text with dense language or unnecessary jargon. Use simple language, but don`t be boring either. Keep your content engaging by using active sentences. Watch for passive or wordy expressions, like "it might be very helpful to check your inbox often." Just say, "Check your inbox often."