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Business Expenses Spreadsheet Template Excel Free Trucking

business expenses spreadsheet template excel free trucking cleaning monthly budget

Topic : Spreadsheet for tracking business expenses for taxes.

Category : Expense.

Author : Poppy Jorgensen.

Published : Wed, Aug 29 2018 :11 AM.

Format : jpg/jpeg.

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Paper expense report forms can become outdated quickly. Per diem rates and mileage rates change from year to year, and may be different for different locations. With electronic expense reporting, changing these parameters is simple, because you change them once and don’t have to worry about whether someone is using an outdated form. If the calculation used to determine reimbursement changes, it can be changed once in the workflow and immediately apply to everyone. You can be confident that each employee is using the latest expense reporting tool at all times.

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Paper expense report forms can become outdated quickly. Per diem rates and mileage rates change from year to year, and may be different for different locations. With electronic expense reporting, changing these parameters is simple, because you change them once and don’t have to worry about whether someone is using an outdated form. If the calculation used to determine reimbursement changes, it can be changed once in the workflow and immediately apply to everyone. You can be confident that each employee is using the latest expense reporting tool at all times.

It can be hard at times for business owners to separate their personal and business lives from one another. One area where that should not be a problem though is with expense accounts. If you are still using the same credit card or banking account for all of life’s expenses, don’t. Instead, use a business credit or debit card solely for business expenses. This will ensure there’s no time wasted trying to figure out what was a personal expense versus a business one.

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You can integrate electronic forms and receipts into a convenient online workflow that allows employees to fill in expense reports, attach electronic receipts, and then submit them online so that the proper approving authorities are automatically notified that their input is needed. When approving authorities OK an expense report, they can then submit it to accounts payable, who can be automatically notified and begin the reimbursement process. If there’s a problem with an expense report, the employee can be alerted that more information is needed.

If you have employees that generate expenses for your company (travel, client lunches, event attendance, and so on), it is important to have good control over their expenses, too. Start first by instituting a credit card usage policy for your company to ensure that they understand the rules of it (i.e. budget limits and who’s responsible for paying outside of them).

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